Coffee Import Licence (Allocation) Process

Category	Import Permit
Responsible Agency	Jamaica Agricultural Commodities Regulatory Authority (JACRA) Address: 1 Willie Henry Drive, P.O. Box 508, Kingston 13 Phone: (876) 758–1259 Email: dataco-ordinator@jacra.org
Legal base of the Procedure	The JACRA Act
Fee	$500

Required Information

No.	Type of information	Note
1	Information as required by JACRA

Process Steps

Coffee Import Licence (Allocation) Process
Step	Actor	Task Description
	Applicant	Logs into JSWIFT Select Regime Type Selects Process Type
	JSWIFT	Displays relevant fields based on Process Type selected Indicates mandatory fields and attachments
	Applicant	Fills out Application form and attaches required documents Submits Application with attachments
	JSWIFT	Verifies Application being submitted If verification fails see AF1, otherwise continue Calculates and displays the relevant fees (if applicable) Registers Application & assigns a Unique Reference Number Notifies Applicant of successful submission Updates Application Status to *Registered*
	Applicant	Makes Payment for Application (if applicable) Submits Coffee Sample to JACRA
	JSWIFT	Updates Application status to Paid Creates & assigns Application Assessment to the Assessor Notifies JACRA Assessor 1 of the assignment of the Assessment via email
	JACRA Assessor 1	Receives notification, reviews Application Review coffee supply in Jamaican market Receive sample of Coffee to be imported from Applicant and send to the Quality Assurance Officer Makes decision to either Accept, Query or Reject If Queried* see AF2, otherwise continue* If Rejected* see AF3, otherwise continue* Accepts Application and assigns Assessment for quality assurance test
	JSWIFT	Assigns Assessment to JACRA Assessor 2 Sends notification of assessment to JACRA Assessor 2 via email
	JACRA Assessor2	Receives notification, reviews Application Tests sample; prepares and uploads result of test to the Assessment and re-assigns Assessment to Assessor 1
	JSWIFT	Makes the assessment document be available to JACRA Assessor 1 Notifies JACRA Assessor 1 that the assessment is now available to be processed
	JACRA Assessor 1	Makes recommendation based on Market supply and quality test results Makes decision to either Approve, Query or Reject If Queried* see AF2, otherwise continue* If Rejected* see AF3, otherwise continue* Accepts Application and assigns Assessment for quality assurance test Inputs allocation recommendation Approves application
	JSWIFT	Creates and assigns the Application Assessment to the MOAF Assessor Notifies MOAF Assessor via email Makes Application available for download Makes ‘No Objection Letter’ available for download
	MOAF Assessor	Receives notification and reviews application and determines action If more details are required see AF2; otherwise continue Prints and submits the Application and the Letter to the Minister for review and signature
	Minister	Reviews and makes decision Signs ‘No Objection Letter’
	MOAF Assessor	Receives and uploads the signed ‘No Objection Letter’ in JSWIFT Select outcome based on the Minister’s decision to either Approve, Query, or Reject If Queried* see AF2, otherwise continue* If Rejected* see AF3, otherwise continue* Approves MOAF Assessment
	JSWIFT	Updates Application status to Approved Makes signed eLicence available for download Notifies Applicant of Approval Notifies JACRA Assessor
	Applicant	Receives notification of Approval Downloads eLicence (if required) *END PROCESS*
AF1: If Verification Fails
	JSWIFT	Displays error message showing what needs to be provided
	Applicant	Updates application Re-attempt submission *Revert to Step 4*
AF2: If Queried
	Assessor	Selects option to Query and indicates Query Type (Clarification, Modification or Attachment Upload) Enters additional details required from Applicant Submits Query request
	JSWIFT	Updates Application status to Under Query Notifies Applicant of Query Request via email Makes Application available for modification or uploading of Attachment
	Applicant	Updates Application as requested and resubmits *Revert to normal flow*
AF3: If Rejected
	Assessor	Enters reason for rejection in ‘Applicant Notification’ field on the Assessment Updates Assessment to Rejected
	JSWIFT	Updates Application Status to Rejected Sends email notification to Applicant citing rejection and the reason for rejection
	Applicant	Receives email notification *END PROCESS*

Forms

#	Title	Description	Issued By	File

Measures

#	Name	Description	Measure Type	Agency	Comments	Legal Document	Validity To	Measure Class

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